Froedtert $3,055,323.17 Settlement Over Paper Copy Fees for Electronic Medical Records

Deadline
Deadline: September 15, 2025
Total Settlement Amount
Total amount allocated for all claims
Individual Payout Range
Estimated amount per eligible claim
Proof of Purchase
To file a claim, provide the Notice ID and PIN from your settlement notice, plus the unique invoice number(s) for each bill where a “paper copy” fee was charged for electronic records. Entities must also provide a taxpayer identifier. Claims must be submitted individually (not bundled or group-filed).
Settlement Summary
The lawsuit centers on a common but costly friction point in health care: fees charged when patients (or authorized requesters like family members, insurers, or lawyers) ask for copies of medical records. In this case, the allegations involve Froedtert Memorial Lutheran Hospital Inc. and related Wisconsin facilities, along with its release-of-information vendor Verisma Systems Inc., charging requesters a “paper copy” rate even when the records were provided electronically. Under Wisconsin’s medical-records fee statute (Wis. Stat. § 146.83), providers may charge certain capped amounts depending on the format, and the plaintiffs claimed the higher “paper copy” fee was improperly applied to electronic delivery during specified periods, prompting a proposed $3,055,323.17 settlement. The class action was filed to seek reimbursement for those allegedly overcharged and to enforce compliance with the state’s fee rules, which are meant to prevent record-access costs from becoming a barrier to care, insurance appeals, disability claims, or litigation. If approved, eligible claimants who paid these “paper copy” fees for electronic copies can recover the amount they paid plus $175 in exemplary damages—an extra statutory-style amount that underscores the case’s deterrent purpose, even as Froedtert denies wrongdoing and settled to avoid the cost and uncertainty of continued litigation. Broader implications extend beyond Froedtert: many hospitals outsource record fulfillment to vendors, and disputes often arise when fee schedules, delivery methods, and invoicing practices don’t align with state limits or consumer expectations. Similar lawsuits nationwide have challenged allegedly excessive or mismatched medical-record copy charges, reflecting an industry-wide transition from paper charts to portals and digital files where regulators and courts are increasingly scrutinizing whether health systems’ “administrative” fees track the actual format provided and the legal caps designed to protect patients’ access rights.
Entities Involved
Eligibility Requirements
- You are a patient who requested your own health care records, or you authorized someone in writing to request them
- OR you are an individual/entity that had a patient’s written authorization to request and obtain the patient’s records
- You were charged a “paper copy” rate for electronic copies of health care records (including charges made by Verisma Systems Inc.)
- You paid the record fees (directly or indirectly) during either qualifying period: April 4, 2017–April 5, 2018, or April 4, 2020–present
- The records were requested from one of the covered facilities/practices: Froedtert Memorial Lutheran Hospital; St. Joseph’s Community Hospital of West Bend; Community Memorial Hospital of Menomonee Falls; or Froedtert & The Medical College of Wisconsin Community Physicians
- You are not someone who has already been reimbursed for the same “paper copy” fees for electronic records
- You are not a law firm that paid such fees where the related lawsuits have already resolved with monetary relief for clients
- You submit an individual claim (no group/class-of-persons submissions)
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Submitting false information in a settlement claim is considered perjury and will result in your claim being rejected. Fraudulent claims harm legitimate class members and may result in legal consequences.
If you are unsure about your eligibility for this settlement, please visit the official settlement administrator’s website using the link provided above. Review the eligibility criteria carefully before submitting a claim.
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